Effective Date: June 13, 2026
These Terms of Use ("Terms") govern your access to and use of Self Employment Toolkit (the "Service"), operated by Woodfire Digital, LLC ("we," "us," or "our"). By creating an account or using the Service, you agree to these Terms.
Self Employment Toolkit is a web-based platform that provides self-employment productivity tools, currently including mileage tracking, time tracking, and expense tracking. Additional tools (invoicing, tax estimation) may be added in the future. The Service is designed to help self-employed professionals organize their business records.
The Service is a record-keeping and organizational tool. Nothing in the Service constitutes tax advice, legal advice, financial advice, or professional consulting of any kind. Mileage deduction calculations use published IRS standard mileage rates, but your actual tax situation depends on many factors the Service does not account for. You should consult a qualified tax professional for tax-related decisions.
Using the Service or contacting us does not create a professional, advisory, fiduciary, or client relationship.
You are responsible for:
You must be at least 18 years old to create an account.
You agree not to:
You retain ownership of all data you enter into the Service (trips, time entries, client information, locations). We claim no ownership over your data. However, you grant us a limited license to store, process, and display your data solely for the purpose of providing the Service to you.
We make reasonable efforts to ensure the Service functions correctly, including using current IRS mileage rates and accurate time calculations. However, we make no guarantees regarding the accuracy, completeness, or reliability of any calculations or reports generated by the Service.
The Service does not account for: state or local tax rules, alternative minimum tax, specific deductions or credits beyond the standard mileage rate, business entity structures, or other factors that may affect your tax liability.
The Service is provided on an "as is" and "as available" basis. We do not guarantee uninterrupted or error-free operation. We may modify, suspend, or discontinue any part of the Service at any time, with reasonable notice when possible.
To the maximum extent permitted by law, we disclaim all warranties, express or implied. We are not liable for any direct, indirect, incidental, special, or consequential damages arising from your use of the Service, including but not limited to: financial losses, tax penalties, missed deductions, lost data, or business interruptions.
You assume full responsibility for verifying the accuracy of any data or reports generated by the Service before using them for tax filings or business decisions.
The Service, including its design, code, and branding, is the property of Woodfire Digital, LLC. You may use the Service for its intended purpose. You may not reproduce, distribute, or create derivative works from the Service without written permission.
The expense tracker includes an optional feature that uses AI to automatically extract expense details (vendor, amount, date, and category) from receipt emails you forward to the Service. This feature is entirely optional; you can log expenses manually without using it. When you use this feature, the content of forwarded emails (including any receipt attachments) is transmitted to a third-party AI provider for processing. You should not forward emails containing sensitive personal information unrelated to the receipt. All AI-parsed expenses are presented for your review before being confirmed, and the Service does not finalize any AI-parsed expense without giving you the opportunity to review, edit, or reject it. The accuracy of AI-extracted data is not guaranteed, and you are responsible for verifying the details of any AI-parsed expense before using it for tax or billing purposes.
The Service integrates with third-party providers (a hosting and security provider, mapping and routing providers, web fonts, analytics, and an AI provider for optional receipt parsing) that operate under their own terms and privacy policies. We are not responsible for the availability or practices of these third-party services.
We use Google Analytics (GA4) to collect anonymous, aggregate usage data (page views, traffic sources, general device type) to improve the Service. Google Analytics does not receive any account data, trip details, or personally identifiable information you enter into the Service. IP anonymization is enabled. By using the Service, you consent to this anonymous analytics collection. You may opt out at any time using the Google Analytics Opt-out Browser Add-on.
Self Employment Toolkit offers a Free tier ($0, with monthly limits on mileage trips and time entries) and a Pro subscription tier ($6 a month or $48 a year). This section applies to paid Pro subscriptions. Our Refund Policy describes the 14-day refund window for new Pro subscriptions, how to request a refund, and how renewals are handled. Paid Pro charges are processed by Paddle and appear on your statement as "WOODFIRE" (Woodfire Digital, LLC). Free-tier accounts are never charged.
If you believe a charge is incorrect or you want a refund, you agree to contact us at support@selfemploymenttoolkit.com in good faith before disputing the charge with your bank or card network. We confirm receipt within one business day and respond within five business days. Initiating a chargeback or payment dispute without first attempting to resolve the issue with us is a material breach of these Terms. In that case we may suspend or terminate your account, delete your data, and decline to restore service, and you remain responsible for the disputed amount and any fees the payment processor charges us as a result of the dispute. This clause does not waive any consumer protections that apply to you under your local law.
We may suspend or terminate your account if you violate these Terms. You may close your account at any time by contacting us. Upon termination, your data will be deleted in accordance with our Privacy Policy.
We may delete accounts that have been inactive for 18 consecutive months. An account is considered inactive when, over that 18-month period, no one has signed in to it, used the API or MCP server with its credentials, logged data (a trip, time entry, expense, invoice, income entry, or recurring rule run), or held an active paid subscription on it. Before we delete an inactive account, we will send at least one warning email to the address on file at least 30 days in advance, and you can keep the account by signing in (or using the API) at any point before the deletion date. Active paid subscriptions are not subject to this clause; if you cancel a paid subscription, the 18-month inactivity clock starts from the date of cancellation. Deletion follows the data retention practices described in our Privacy Policy.
We may update these Terms from time to time. Changes will be posted on this page with an updated effective date. Continued use of the Service after changes constitutes acceptance of the revised Terms.
These Terms are governed by and construed in accordance with the laws of the United States and the State of Ohio, without regard to conflict of law principles.
Questions about these Terms, requests for legal notice, and account inquiries can reach us by email at support@selfemploymenttoolkit.com or by mail at:
Woodfire Digital, LLC
PO Box 20
Lithopolis, Ohio 43136
United States